- Belfast, Northern Ireland
- sayhello[@]tablefood.co.uk
These Terms and Conditions apply to all catering services across Northern Ireland provided by Table, including Weddings, Private events, Corporate events and Funeral catering.
By confirming a booking with Table, the client confirms that they have read and accepted these Terms and Conditions.
These terms are intended to ensure that events are planned and delivered smoothly for both the client and Table.
All bookings are confirmed once a deposit has been received and the event date has been secured.
Deposits are non-refundable and non-transferable.
Table operates on a first come first served basis. An event date cannot be guaranteed until the required deposit has been received.
Bookings may be confirmed by email or written agreement. Instructions provided verbally cannot be relied upon unless confirmed in writing.
The deposit amount will be confirmed within the quotation and is typically 25% of the total event cost.
All quotations issued by Table are valid for 7 days from the date of issue unless otherwise stated.
Quotations are based on the information provided at the time of enquiry. This may include the event date, venue location, estimated guest numbers, menu selection, service style and equipment requirements.
If these details change, the quotation may also change.
Menu items are subject to seasonal availability and supply from our producers and suppliers. Where necessary, suitable alternatives may be offered.
Due to fluctuations in ingredient and supplier costs, Table reserves the right to adjust menu pricing where significant increases occur before the event date. Where possible, any adjustments will be discussed with the client in advance and alternative menu options may be offered.
Payment terms will be confirmed within the event quotation and event summary.
Payment may be made by bank transfer. Card payments may also be available where requested.
For weddings and larger events, the remaining balance must be paid by the date specified in the event confirmation.
Failure to make payment by the agreed deadline may result in the booking being cancelled.
Table provides catering for several types of events. Payment and cancellation terms may vary depending on the scale and planning requirements of the event.
Weddings and Large Events
This category includes weddings, corporate events and larger private celebrations that require significant planning and staffing. In most cases this will apply to events of approximately 50 guests or more.
Private Events
Private events typically include smaller celebrations such as birthdays, garden parties or informal catering bookings. These events usually involve fewer than 50 guests.
Funeral Teas and Short Notice Catering
Funeral catering and other short notice bookings often require different payment timelines due to the nature of the arrangements.
Table reserves the right to determine which category an event falls under based on the scale, requirements and planning involved in the booking.
Menu selections will be confirmed in advance of the event.
Final guest numbers must be confirmed no later than 14 days before the event unless otherwise agreed in writing.
Reductions in guest numbers after this time may still be charged at the agreed rate.
Increases in guest numbers may be accommodated where possible but cannot be guaranteed.
Meals for photographers, videographers, musicians or other event suppliers must be included within the confirmed guest numbers if catering is required.
Table will make every reasonable effort to accommodate guests with dietary requirements, food sensitivities or intolerances where these have been communicated in advance.
Due to the nature of mobile catering and shared preparation environments, it is not possible to guarantee the complete absence of allergens or cross contamination.
Clients must inform Table of any dietary requirements in advance so that appropriate arrangements can be considered.
The client must ensure that the venue provides suitable access for catering equipment, staff and food preparation where required.
Table may require access to the venue in advance of the event to allow time for preparation and setup.
Access to water, electricity and suitable preparation areas may also be required depending on the style of catering provided.
For outdoor events or events held in temporary structures such as marquees, the client is responsible for ensuring that suitable facilities are available for safe food preparation and service.
This may include stable ground conditions, suitable shelter, safe access for catering equipment and adequate space for safe food preparation where required.
Where access, facilities or conditions at the venue are not as described, Table reserves the right to adjust service or equipment requirements where necessary.
The number of staff required will depend on the style of event and level of service required.
Service times are based on the agreed event schedule. Significant delays outside of Table’s control may affect food quality or require adjustments to service.
Where delays extend service beyond the agreed schedule, additional staffing time or operational adjustments may be required and additional charges may apply.
No external food may be served at the event without prior agreement from Table.
Where the client supplies drinks for the event, Table may assist with service if this has been agreed in advance.
Table accepts no responsibility or liability for food or drink supplied by the client or any third party.
Where external food is present at an event, Table cannot guarantee food safety, storage conditions or allergen control for those items.
Table reserves the right to refuse service of external food where it may present a food safety risk.
Food Safety, Leftovers and Storage
Table operates in accordance with food safety regulations and industry best practice for food preparation and service.
Food served as part of a buffet service must be consumed within appropriate time limits in line with food safety guidance.
For this reason, leftover food from buffet service cannot be stored, reheated or redistributed after the event.
Any food removed from the buffet or service area by the client or guests is done so at their own risk and responsibility.
Cancellation terms depend on the type of event booked.
Weddings and Large Events
The booking deposit is non-refundable and non-transferable.
If a confirmed booking is cancelled or postponed, the following charges may apply based on the total quoted event value.
Within 4 months of the event – 25%
Within 2 months of the event – 50%
Within 1 month of the event – 100%
Private Events
The booking deposit is non-refundable and non-transferable.
If a confirmed booking is cancelled or postponed, the following charges may apply.
Within 4 weeks of the event – 25%
Within 3 weeks of the event – 50%
Within 2 weeks of the event – 100%
Funeral Teas and Short Notice Catering
Due to the short notice nature of funeral arrangements, payment is usually required on receipt of the invoice.
Where bookings are made more than 7 days in advance of the event, payment must be received no later than 7 days before the event date.
Cancellation charges are calculated based on the total quoted event value.
Table cannot be held responsible for failure to perform obligations due to circumstances beyond reasonable control. This may include severe weather, venue closure, government restrictions, supplier disruption or other unforeseen events.
Clients are strongly encouraged to obtain suitable event and cancellation insurance to protect against circumstances that may prevent the event from proceeding as planned.
In such situations, Table cannot guarantee that an alternative date will be available.
Table holds public liability insurance and operates in accordance with relevant food safety and hygiene regulations.
The client is responsible for any damage, loss or breakage of equipment caused by guests or third parties during the event.
Table operates a zero tolerance policy towards abusive or unsafe behaviour towards staff. In such circumstances service may be withdrawn.
Unless agreed otherwise in writing, Table may use photographs of the event for website, social media and marketing purposes.
Personal data collected during the booking process will be handled in accordance with our Privacy Policy.
Table reserves the right to update these Terms and Conditions where necessary.
The most current version will always be available on this website.
Last updated: March 2026
